Running facilities management contracts is demanding, reactive jobs, scheduled maintenance, supplier payments, and tight client SLAs. Add to that the pressure of keeping on top of accounts, and it’s easy for things to slip through the cracks.

Having proper accounts support makes the day-to-day smoother, gives you better control of your cash, and helps you stay compliant while juggling multiple contracts.

The Common Accounting Struggles in FM
1. High Volume, Low Margin Jobs
FM work often involves lots of smaller jobs — each with its own costs, contractors, and margins. Without solid tracking, it’s easy to lose sight of what’s profitable and what isn’t.

2. Invoicing Delays and Payment Chasing
When you’ve got dozens of jobs going out the door, it’s hard to keep invoicing on track. Missed invoices and late payments can strangle your cash flow, even if you’re busy.

3. Subcontractor Payments and CIS
Many FM providers rely on a network of subcontractors. Managing their payments, verifying their CIS status, and keeping accurate records adds another layer of admin.

4. Supplier Accounts and Purchase Orders
Keeping track of who’s been paid, what’s been ordered, and where costs should be allocated is essential. Without a clear process, things can fall between the cracks — or get paid twice.

5. VAT Complications
Reverse charge VAT, multiple service types, and cross-billing between contractors and clients can quickly turn into a headache without the right support.

Why Accounts Support Makes a Difference
Better Control Over Cash Flow
Timely invoicing, clearer payment tracking, and solid credit control help you stay on top of the money coming in and going out — even when you’re managing dozens of jobs at once.

CIS and Subbie Admin Sorted
Stay compliant, avoid HMRC issues, and make sure your subcontractors are paid on time with clear records and hassle-free submissions.

Project and Contract Cost Tracking
Understand the actual costs tied to each site, job, or client contract — so you’re not left guessing where the profit went at the end of the month.

Confidence With Compliance
Avoid fines, missed VAT returns, or stress at year-end. With support in place, your books stay clean and your deadlines stay met.

Less Time on Admin, More on Ops
You’ve got staff to manage, contractors to coordinate, and clients to keep happy. Freeing up time from the accounts side means more time focusing on delivering a quality service.

Smarter Decision-Making
When the numbers are accurate and up to date, it’s easier to make confident decisions — whether it’s taking on new contracts, hiring, or investing in new tools.

Who It’s Ideal For
This kind of accounts support works well for:

• Small to medium-sized FM providers managing multiple client contracts.
• Reactive maintenance teams needing regular job-by-job tracking.
• Businesses with a subcontractor network and ongoing CIS admin.
• Any FM operator who wants better oversight of margins, cash flow, and compliance without taking their eye off the operational ball.

Keeping the Back Office as Tidy as the Front
Facilities management is all about keeping things running smoothly — and your accounts should be no different. With the right support in place, you can reduce the stress, improve efficiency, and have a clearer picture of how your business is really performing.