Tender Opportunity for Travel Management Contractor.
Kent County Council is establishing a framework for public sector organisations across the UK to access a wide range of travel management solutions. The framework covers core travel services, event and venue services, and emergency accommodation services, including booking and managing accommodation, air, rail, and ground transport, delegate management, event planning, and rapid-response emergency accommodation. The estimated total value of the framework is £60,000,000 including VAT, with a contract period from 1 July 2026 to 30 June 2030. The framework is suitable for contractors able to provide compliant, flexible, and outcomes-focused travel services, including social value delivery and safeguarding provisions.
Key Dates
Enquiry deadline: 6 March 2026, 5:00pm
Tender submission deadline: 2 April 2026, 5:00pm
Estimated award decision: 22 May 2026
Estimated contract start: 1 July 2026
Estimated contract end: 30 June 2030
Contract duration: 4 years
Scope of Works
Lot 1 – Core Travel Services:
Booking and management of accommodation, domestic and international air travel, rail tickets, and ground transport
Travel management services including accessibility features, traveller tracking, carbon reporting, invoicing, and VIP services
Lot 2 – Event and Venue Services:
Planning and delivery of meetings, conferences, and events
Delegate and guest management, technical setup, venue sourcing, pre- and post-event support
Support services including accessibility, social value, and VIP services
Lot 3 – Emergency Accommodation Services:
24/7 emergency accommodation booking with rapid response
Safeguarding, DBS checks, hotel safety and health compliance
Tailored support for vulnerable groups and under-18s, pseudonymous bookings, and risk assessment of locations
All lots require adherence to safeguarding standards, social value delivery, and public sector compliance
Ideal Contractor
Experienced travel management services provider with capability across accommodation, transport, and event management
Able to deliver high-quality, scalable solutions across multiple public sector customers
Competent in emergency accommodation and safeguarding procedures
Proven track record in framework or multi-client delivery, including reporting, analytics, and compliance
Capable of integrating social value and accessibility initiatives into service delivery
SMEs and VCSEs can apply, as explicitly stated in the tender, but contractors of any size may participate
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